The difference between Online, Away, and Invisible

Anna LLobet

Last Update há 2 meses

Changing your status is all about setting the right expectation for your visitor. No one wants to start a chat, wait 5 minutes and not have anyone respond. Setting your status helps keep customers from getting frustrated when they start a chat and don't get a response.

Changing your status

To change your status, make your way over to your Profile Icon in the top right-hand corner of the Dashboard and click the image. This will open a menu with options for changing how you experience the Dashboard and how your interactions with others will appear to them.

Hover your mouse over your status, and a second drop-down menu will appear.

Select your updated status from the drop-down menu to be either Online, Away, or Invisible.

You can see when team members are online, offline, away or invisible by viewing their status in the group chat/direct messages area.


For example:

Online

Whenever you log in to your account, your status will be automatically set to Online.


The Online status indicates that you are available to answer incoming chats from visitors.


When you are online, a green dot will appear next to your name on both your Dashboard and your Personal Profile Page, indicating that you are available to chat.

Away

When you are busy around the office or in a meeting and need a break from answering chats, change your status to Away.


Setting your status to Away will let your visitor know that you may or may not be available to answer chats immediately. This sets the expectation for the visitor and avoids disappointment or a negative customer experience. 


You can change your chat widget greetings and set up a pre-chat form so that your widget displays a different message when you are Away. When you set up a pre-chat form, your visitors will be able to leave a message and their contact details so you can get back to them quickly.


Read more about changing your chat widget greetings here.


Businesses will often let people know when to expect them to be online to respond by changing the widget’s content.


For example:

Invisible

When you are logged in to your tawk.to Dashboard but do not want to appear active, change your status to Invisible.


Setting your status to Invisible sets your widget to the offline mode, but you still will be able to use the Dashboard.


Keep in mind: when your status is set to Invisible the widget will still appear online if you have another agent logged in and Online. The widget will only go into offline mode when all property members are either logged out or Invisible on all devices. If no one is Online, your widget will appear offline and visitors will be able to leave a message and their contact details.

When you are logged out, your widget will automatically be offline. You can use the Widget Scheduler to set the days and hours when you are online. This way, you never have to worry about forgetting to log out of your account and accidentally missing chats.


Read more about the widget scheduler here.

Setting your status allows you to choose when you are available to chat. It sets the right expectation for your visitors, helps you avoid missed chats, and allows you deliver a positive customer experience for your visitors. 

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